Managing Access Controls in a Remote Working Environment

To improve productivity and time management in your business, you should consider a remote team. Or, you might want to implement a remote working policy in your technical creative business. However, remote working does come with its challenges – chief of which is managing access controls.

We’ve looked at tools to increase productivity that can help creative teams. However, not managing remote access for your team – and potential interlopers – can have serious adverse effects.  The good thing, however, is that there are solutions to help you prepare to meet these challenges or to overcome them.

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Managing Access Controls for Remote Working

Connection security to company resources is critical in a remote working environment. With increasing numbers of home workers on teams, this is especially crucial where team members may be using public or unsecured wi-fi connections. In instances like these, you should have a remote access policy. Having a remote access policy also ensures you stay compliant with industry regulations and more general requirements like the General Data Protection Regulation (GDPR).

As part of that policy should be a requirement that all team members have access to and use a good quality virtual private network (VPN) when accessing company servers and documents. Now, the VPN you choose should allow all team members to get access. If it’s a company-based system, then, you can enable protocols such as automatic VPN connections once they are on a wi-fi network. This ensures that security is automated and not left up to the staff to remember to connect.

Types of VPN Services to Consider

There are two types of VPNS you can consider – cloud-based VPN services and office-to-office VPNs.

  • Cloud-based VPNs:

There are many plug-and-play cloud-based VPN services available. You simply sign up, pay, and install their VPNs to your computers and mobile devices. The main issue is finding VPNs that are compliant, secure, and reliable.

Support image depicting VPN to Improve Access Controls for Remote Working
Image by Stefan Coders from Pixabay
  • Office-to-Office VPNs:

You can create a VPN connection to your office network. This gives you control over access to your files and ensures that all off-site communication to office files are encrypted. You’ll need to enable a suitable VPN-enabled router. Once this is installed, your authorised users can use it to access your company network remotely – which is great for building a remote team.

Data breach protection in a remote work environment

A part of securing company and client documents must be access to lock and/or wipe data on remote desktops and devices. As a technical creative, losing your intellectual property or client information can be devastating to your business. But, you can prevent this with software to lock and wipe critical company data. And if you use cloud-based software to save, monitor, and manage your work, then you won’t need to worry about losing that information if your computer is lost or stolen.

Support image implying security measures such as remote wipe and remote lock for remote working
Image by Werner Moser from Pixabay

In a remote working environment, an employee may lose their Mac (we hope that never happens) or mobile device or they get stolen. Should this happen, you need to be able to limit access to company data quickly as follows.

  • Remote wipe:

With remote wipe, you can delete all company-related information on a compromised machine or device permanently. This only works if you had set up the appropriate software and systems for managing your remote working team and processes.

  • Remote lock:

Where wiping is not necessary, there is the option to lock access to company files on a company device remotely. So, ensure you have installed relevant locks to keep sensitive data out of the hands of unauthorised users remotely.

Managing your remote workforce

Home working is growing in the UK. Therefore, to protect your business, you need to ensure HR procedures cover the use of VPNs and remote access to company documents. When an employee leaves, revoke access privileges to maintain the integrity and confidentiality of your systems.

To make sure that you have the right protocols in place to manage a remote team, let’s discuss your business VPN and secured connection needs. Our team is always happy to answer your questions on Mac-related issues or install compatible software and services. We can also manage your accounts and devices. We work with a variety of technical creatives who want effective and secure management of their remote teams for better productivity.

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